Admissions Academic Advisor (2nd posting)

COMPETITION NUMBER: C25-26-PNE-03 POSITION: Admissions Academic Advisor (2nd posting) DEPARTMENT:Academic Services PREDECESSOR: Margaret Garrard IMMEDIATE SUPERVISOR:Administrative Manager in the Registrar’s Office WORK LOCATION:325, boul. de la Cité-des-Jeunes, Gatineau QC, J8Y 6T3 TYPE OF HIRING: Regular Full-Time WORK SCHEDULE:Monday to Friday (35 hours per week Schedule to be determined) ANNUAL SALARY:$54,442.00 - $93,306.00 SUMMARY: The Admissions Academic Advisor, reporting to the Associate Academic Dean - Registrar, is responsible for the admission process and supporting students throughout their admission journey and program progression. The Admissions Academic Advisor also provides guidance and information related to Law 14 to both current and prospective students regarding their program and course selection. Additionally, the Admissions Academic Advisor identifies and tracks students experiencing academic difficulties and coordinates support services to assist them. DUTIES: Under the supervision of the Administrative Manager in the Registrar’s Office, the Admissions Academic Advisor is responsible for various student-related duties, including but not limited to:Advising applicants with respect to the local and ministerial program admission requirements.Advising and evaluating applicants and current students with respect to Law 14 eligibility and exemptions.Evaluating applications and program change requests and rendering verdicts for DEC, AEC, summer school registrations and non-credit courses.Organizing language testing and placement for applicants and new students.Evaluating and updating language levels in the student record for DEC, AEC and non-credit programs.Placing students in appropriate program grids related to Law 14 eligibility and language levels.Following up and advising refused applicants regarding their alternative program options and eligibility.Implementing procedures related to the Bylaw #5 Concerning Support for Student Success, including the identification and administrative tracking of students on academic probation.Organizing support sessions for students on academic probation.Organizing student appeal meetings.Assisting with the support of international students.Follow up with condition admissions (ensuring students have met High School Diploma and program requirements, English and French remediation).Participating in committees to review college, program, and departmental bylaws, policies, and procedures related to admissions.Ensuring that admissions bylaws, policies and legal requirements are respected.Preparing Letters of Acceptance (LOA) for temporary residents and confirming LOA documents for Immigration, Refugees and Citizenship Canada (IRCC)Ensuring admission, Law 14 and related information are up to date in all promotional resources (website, Omnivox and communication tools).Liaising with high school guidance counsellors with respect to admission requirements and student eligibility.Organizing and attending meetings with high school guidance counsellors to promote the college.Participating in promotion events related to admissions.Inputting the Recognition of Acquired Competencies (RAC) results in the student record.Evaluating certification requests for DEC and AEC students under old programs and/or regimes (processing substitution and equivalencies, Law 14 requirements).Providing information related to admission data and caps.Reviewing, translating and updating admission documents and parameters in Clara for admission operations.Verifying and following up with students regarding confidentiality and consent agreements.Performing other related duties as required.