Administrative Assistant

ADMINISTRATIVE ASSISTANT Office of the Dean of Students UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work environment where innovation and creativity is welcomed. We are one of Manitoba’s Top Employers and offer a generous Total Compensation Package with health benefits, a great pension plan along with the opportunity for personal and professional growth including tuition waivers.DUTIES:Reporting to the Dean of Students, UCN is seeking an Administrative Assistant in Thompson, Manitoba to provide clerical and administrative duties to the Dean of Students. The Administrative Assistant will assist with budgeting, organizing and scheduling meetings, preparation and distribution of a wide range of reports, correspondences, agendas and meeting minutes, coordinate travel arrangements, and carry out special assignments. The incumbent will work with all the divisions and departments within UCN and external agencies including other post- secondary institutions and Indigenous organizations to ensure the effective implementation and processing of all academic and related issues. REQUIRED QUALIFICATIONS:• Office Assistant Certificate; equivalent combination of education and experience may be considered • Minimum of one (1) year of office/administrative experience• Experience in reviewing and monitoring office budgets• Experience coordinating and scheduling travel arrangements• Experience with scheduling meetings and minute taking• Proficiency in using Microsoft Office 365, Zoom, Teams and other virtual communication tools and office technologies • Ability to multitask and meet deadlines• Ability to take initiative• Ability to work independently as well as part of a team in a fast-paced work environment• Ability to maintain confidentiality• Effective communication and interpersonal skills• Effective critical thinking and problem-solving skills• Commitment to life-long learning ASSETS:• Ability to speak an indigenous language• Knowledge and understanding of Indigenous cultures Conditions of Employment:• Candidates must be a Canadian Citizen or Permanent Resident of Canada Applicants are asked to provide a cover letter and resume with their application. Applicants must demonstrate in their cover letter and their resume how they meet the qualifications. Applicants with education acquired outside of Canada are required to provide an Educational Credential Assessment with their application indicating Canadian credential equivalency, accepted Education Credential Assessment organizations include International Qualifications Assessment Service (IQAS) and World Education Services (WES.)UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous candidates. Applicants are invited to indicate in their cover letter or resume if they are from any of the following groups: Indigenous peoples, persons with disabilities and visible minorities. Only qualified candidates who are legally entitled to work in Canada will be given consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human Resources.UCN acknowledges that we are on the traditional territories and homelands of many Indigenous peoples, in particular the Cree, Dene, Red River Métis, and Oji-Cree. Indigenous peoples have continuously maintained homelands in northern Manitoba since time immemorial. The First Nations in the area that UCN serves entered into treaty relationships with the Crown (within our region these include signatories to treaties 4, 5 -- and the treaty 5 adhesion, and treaty 6 - located within the treaty 5 adhesion). The territory has also become home to other Indigenous peoples. We uphold the treaties and collaborate with all Indigenous peoples to share truth, reconciliation, and learning. COMPETITION TYPE: Open Competition to PublicCOMPETITION NUMBER: 26-023CLOSING DATE: February 13, 2026SALARY RANGE: $48,247 to $56,342 per annum plus, remoteness allowance if applicablePOSITION CLASSIFICATION: Administrative Assistant 3POSITION LOCATION: Thompson, ManitobaPOSITION TYPE: Full-Time, Regular Position