Coordinator of Before and After School (BAS) and Auxiliary Programs -

JOB POSTING: 2026-2027 School YearCOORDINATOR OF BEFORE-AND-AFTER SCHOOL (BAS) AND AUXILIARY PROGRAMS (Junior Preschool to Grade 6) REPORTS TO: Director of Business ServicesPOSITION GROUP: Support StaffSTATUS: Full-Time Year-Round, Permanent Calgary French & International School (CFIS) is a premier independent school serving more than 850 students from Junior Preschool to Grade 12. For over 50 years, CFIS has been a leader in full French immersion education, delivering the Alberta curriculum enriched by the International Baccalaureate Primary Years Programme (PYP), Middle Years Programme (MYP), and Diploma Programme (DP).Our dedicated faculty, staff, and administration collaborate closely with families to create an extraordinary learning experience where students thrive in innovative and inclusive environments. CFIS educators empower students to embrace challenges, think critically, and act as open-minded, responsible global citizens prepared for an ever-changing world. At CFIS, the smiles are warm, the standards are high, and the rewards are visible every day.Joining CFIS means:Class sizes and preparation time that support quality instructionCollaborative colleagues who share a commitment to excellenceSupportive, accessible leadershipModern, well-equipped facilitiesOngoing, high-quality professional development opportunities  Calgary French & International School (CFIS) is seeking a collaborative, caring, and community-minded Coordinator of Before and After School (BAS) and Auxiliary Programs to lead and enhance enriching experiences for students and families in our Early Childhood and Primary divisions.At CFIS, we believe learning and belonging extend beyond the classroom. This role plays an important part in creating safe, joyful, inclusive, and engaging environments where children thrive, families feel connected, and staff work collaboratively in support of student wellbeing.Reporting as part of CFIS’s middle leadership team, the Coordinator works across multiple departments to support high-quality programming aligned with our values: We Care, We Connect, We Grow, and We Strive.  Areas of Responsibility:Responsibilities of this position cover the following areas: 1) Program Operations, Safety & ComplianceIn collaboration with the CFIS Coordinator of Licensing:Provide operational oversight and staff support for all licensed CFIS programs, including Junior Preschool, Preschool, Junior Kindergarten, and BAS programs.Ensure programs operate in alignment with childcare licensing, health, fire, and safety regulations, school policies, and child-centred best practices.Foster safe, welcoming, inclusive, and developmentally responsive environments that support student wellbeing, engagement, and belonging.Oversee daily operational practices related to attendance, sign-in/sign-out procedures, supervision, student transitions, staffing ratios, and program flow.Ensure required safety inspections, maintenance procedures, and operational checklists are completed consistently.Respond appropriately to facility, student, or program-related emergencies and support accident/incident follow-up as required.Maintain accurate student, staff, and program records in accordance with licensing requirements and school policies.Represent CFIS within relevant professional organizations, networks, and community groups. 2) Team Leadership, Collaboration & Professional GrowthBuild strong, collaborative relationships with students, families, faculty, staff, and external partners to support continuity of the student experience across the school day.Support a caring, inclusive, and relationship-focused team culture aligned with CFIS values.Manage staffing, scheduling, onboarding, orientation, and staff placement for BAS, licensed ECE, and auxiliary programs.Collaborate with CFIS pedagogical leadership to support professional growth, reflective practice, staff performance, and professional learning opportunities.Provide coaching, mentorship, guidance, and constructive feedback to staff, students, and volunteers.Facilitate regular staff meetings and support collaborative problem-solving and conflict resolution in alignment with CFIS policies and professional expectations.Ensure appropriate workplace practices and conditions consistent with employment standards and school policies.Act as an advocate for BAS and Auxiliary Programs within the broader CFIS community and leadership teams.  3) Student & Family ExperienceOversee the day-to-day operations of the BAS program, including registrations, waitlists, occasional-use requests, and family communications.Work closely with teachers and school staff to support continuity between classroom and BAS expectations, experiences, and student support practices.Provide and oversee engaging, age-appropriate programming and support staff in maintaining high-quality program documentation.Build positive relationships with families through responsive communication and ongoing partnership.Collaborate with CFIS Finance and Enrolment teams regarding enrolment changes, fees, onboarding, and program participation.Coordinate and oversee field trips, guest speakers, special events, and enrichment opportunities for BAS students.Create and distribute regular communications and newsletters for BAS families.Act as liaison between the CFIS bussing team and the Early Childhood division to support safe and effective student transitions.Implement and oversee student and family support initiatives, including the on-site babysitting program for employees during designated meetings and events.  4) Auxiliary Programs Development & Community EngagementSupport the ongoing growth and development of auxiliary programming aligned with the mission, vision, values, and strategic priorities of CFIS.Develop and implement recreational, enrichment, and extracurricular programming for ECE and Primary students, including:PD Day programming;Holiday break camps and activities;After-school extracurricular opportunities;Community-building events and initiatives;Explore innovative and responsive programming opportunities that reflect evolving student and family needs.Develop and maintain strategic community partnerships that enhance student programming and experiences.Collaborate with the Director of Business and the CFIS Marketing & Communications team to promote and market auxiliary programs.Support recruitment, staffing, scheduling, and placement for auxiliary and seasonal programs.  Essential Qualifications and ExperienceLevel 3 Child Development Supervisor certification (or equivalent).Candidates with Level 2 Child Development Worker certification and relevant leadership experience who are willing to obtain Level 3 certification will be considered. Level 3 certification must be completed by June 30, 2027Experience in a leadership role within a licensed childcare, Before-and-After School (BAS / OOSC), recreational, or educational program setting.Strong understanding of childcare licensing requirements, operational practices, and child-centred programming.Experience developing, implementing, and overseeing student or recreational programming.Experience working in an independent school setting is an asset.Strong written and verbal communication skills in English.French language proficiency is considered a strong asset.Valid First Aid Certification.Ability to provide a current Police Information Check with Vulnerable Sector Screening in accordance with school requirements.  Leadership & Professional CompetenciesThe successful candidate will demonstrate:A caring, collaborative, and relationship-focused approach to leadership.A commitment to inclusion, student wellbeing, and continuous growth.The ability to build positive, trusting relationships with students, families, colleagues, and community partners.Strong organizational, problem-solving, and communication skills.Initiative, adaptability, and the ability to manage multiple priorities in a dynamic school environment.Sound judgement, professionalism, discretion, and reflective practice.Alignment with the mission, vision, and values of CFIS.  Technical & Operational SkillsConfidence working with digital communication, scheduling, documentation, and administrative platforms, including Google Workspace and other school or program management systems.Ability to learn and adapt to new technologies and operational systems as required.  Regular hours of work for this position are 9:15 am - 5:45 pm on school days, with occasional flexibility required to ensure contact with staff & families in both before-and after-school program hours.This is a year-round leadership position that requires flexibility to support programming and family engagement needs throughout the school year and during designated auxiliary programming periods, including select holiday breaks and summer preparation periods.This position receives 15 days of vacation time, in addition to 3 paid weeks off during the school’s Winter and Spring Breaks.The ideal start date for this position is August 10, 2026, which will provide the successful candidate with a two-week training with the current coordinator.  CompensationAs per the CFIS Lead Teacher pay grid. (calculated on for year round role).Leadership Stipend.Extended health benefits package, including telehealth, health spending account, wellness spending account, and employee assistance program.60% tuition discount for children of full-time employees.Retirement Savings Plan Benefit.