Divisional Admin Assistant

Posting#: S2607008(S)Posting Date: 21 May 2026Posting Close Date: 28 May 2026 12:00 PM (CDT)Category: Secretarial/ClericalType: TERM CONTRACTDescription:  Divisional Admin AssistantLocation: Administration OfficeStart Date: 02 Jul 2026End Date: 30 Jun 2027FTE/Hours: 40.00 per week This is a term Student Parent Support Worker position, which will be based out of the Division Office and report to the NorthStar Program Facilitator.  For more information on the program and requirements of the position, please click HERE. Purpose of PositionUnder the direction of their respective Department’s Administrator, the Divisional Administrative Assistant (12 Month) contributes to the smooth and efficient operation of Brandon School Division. Providing services in confidential office administration, reception, clerical, and financial support services to a variety of people in their respective departments.  This position will have a specific focus on relationship building and communication with students and parents, program planning, datacollection, coordination of the mentorship program, collaboration with school teams, professional growth and assisting students in meeting their academic goalsincluding attendance and course completion.Duties and ResponsibilitiesAre established by the NorthStar Program Facilitator within the parameters of the job description.Required QualificationsAdministrative Assistant Certificate (17-20-week program) and/or equivalent education.Financial Accounting coursework or certificates and/or equivalent education.A minimum of three (3) years Administrative Assistant experience, preferably within a school division environment.A good working knowledge of computers and related business applications (e.g., Microsoft Office, EIS, PowerSchool, atrieveERP, SchoolCash online, Clevr, Versatrans Routing & Planning), depending on department.Excellent mathematical skills are required to provide financial support and other duties as required.Effective writing skills are required to take messages, compose memos, update information and files.Demonstrated effective interpersonal and communication skills to deal with people sensitively, tactfully, and professionally at all times.Strong organizational and time management skills, with the ability to set priorities and meet deadlines.Ability to apply skills to work methods, processes and approaches while performing a variety of duties over the course of day-to-day activities while utilizing a strong administrative skill set. Including but not limited to word processing, photocopying, data input, reception, faxing, emailing, customer service skills, and verified keyboarding skills of 60 wpm, with at least 95% accuracy.Requires the ability to read and comprehend a variety of documents while performing day-to-day tasks.Demonstrated ability to maintain confidentiality of information in the workplace.The ability to work independently and cooperatively as an effective member of a team.Demonstrated knowledge of and understanding of FIPPA and PHIA Regulations.Must hold a valid Class 5 Driver’s Licence.Preferred QualificationsWorking knowledge of relevant Brandon School Division Policies and Procedures.Your cover letter must clearly indicate how you meet the required qualifications. Permanent CUPE employees presently on staff will be given early consideration, in accordance with COLLECTIVE AGREEMENT.Salary as per COLLECTIVE AGREEMENT.