Junior School Co-ordinator

Junior School Co-ordinatorFull Time - Permanent For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs. Click here to learn more about our progress to date. The Junior School Co-ordinator supports the Principal, Vice Principal and the Junior School (JS) office team on all administrative processes, procedures and responsibilities to ensure the smooth functioning of the JS. The Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex administrative responsibilities over the course of the day. The Co-ordinator works in a procedural, consensus-building manner with faculty, students, parents and staff in keeping with the school’s vision, mission, and values.  What You’ll Do:Reception & AttendanceHandles all Junior School reception responsibilities for half a day, including security, meeting and greeting students, parents, staff and guestsOversees the Junior School student attendanceTracks student arrivals and departures during the school day and liaises with the division offices for attendance purposesFollow-ups on student attendance records and class attendance; monitors student sign-in and sign-out; tracks and inputs student absences, late arrivals, and early dismissals Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day, communicating with parents, as neededCorresponds with parents, students and staff inquiries in person and via email/phoneGeneralOrganizes event planning/briefs and Rendezvous Room bookingsCoordinates all JS events (JS Coffee Mornings, Grand Pal’s day, Open House, Curriculum evenings, faculty meetings, concerts, Learning Conferences, JS Community events etc.)Orders student awards for end of year Chapels and AssembliesCoordinates with VP to update scripts for Final Assembly and Closing ChapelsCoordinates calendars: setting of appointments, correspondence, calendar preparation, pickAtime, invitations, and other administrative functions (i.e. managing GANTT chart entries)Coordinates the JS report card process, including production and distribution of report cards and liaising with the Data TeamSupports communication and information-sharing by creating and maintaining the weekly JS Staff BulletinReviews and edits the Junior School section of the YearbookSupports ordering of classroom materials and furnitureProvides day-to-day administrative support to the JS Principal and Vice Principal Makes travel arrangements for Principal and Vice Principal and coordinates with other divisions, where applicableExpense and budget management using Financial Edge NXT, and monthly Visa Reconciliation for Principal and Vice PrincipalWho You Are:Administrative experience, preferably working in an educational settingProficiency in Google Suite and Microsoft Office Strong writing, editing and proofreading skills with an eye for detail and accuracyExperience with and interest in working with children and their familiesExcellent organizational and interpersonal skillsFlexibility, team player and problem-solving skillsAbility to work some evenings for school related events such as: Curriculum Nights, Student Conferences, Open Houses and other community eventsAbility to multitask, prioritize and work with interruptions and be responsive to needs of the role in a timely mannerA growth mindset of continuous improvement and learningWhy Work at BSS?At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.  Salary Range: $60,000 - $65, 000 Additionally, BSS offers a competitive total compensation package that includes:Extensive health and dental benefits packageLunch provided every day!Use of on-site fitness centerProfessional Learning opportunitiesAnd a chance to be part of a great community!BSS Values Diversity:BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.  How to Apply:Interested applicants should visit our website and click Apply Now. We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca. All information received in relation to accommodation will be kept confidential. We thank all candidates for their applications; however, only those selected for an interview will be contacted.